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Understanding Real Estate VAs

What is a Real Estate Virtual Assistant?

A real estate virtual assistant (VA) is a remote professional trained specifically in real estate operations, transaction coordination, and administrative tasks. Unlike general VAs, real estate virtual assistants are well-versed in industry-specific tools, terminology, and processes, making them invaluable for agents, brokers, and property managers aiming to scale their business.

How to Hire a Real Estate Virtual Assistant

Assess Your Needs

  • Identify your biggest time-drains
  • List specific tasks you want to delegate
  • Determine required hours and availability
  • Set clear goals and expectations

Define Required Skills

  • Real estate software proficiency
  • Communication abilities
  • Industry knowledge
  • Technical capabilities

Evaluate Options

  • Pre-vetted VA services vs. independent hiring
  • Full-time vs. part-time support
  • Location and time zone considerations
  • Budget alignment

For hiring a real estate virtual assistant from Wishup, its just a 3-step process:

Step 1: Schedule a Free Consultation

Book a consultation with a Wishup expert to discuss your real estate needs and specify the assistance you require.

Step 2: Choose Your Ideal Assistant

After understanding your needs, we'll shortlist the most suitable Virtual Assistant profiles for you to review.

Step 3: Quick Onboarding

Select your preferred candidate and have them integrated into your workflow in just 60 minutes.

How much does a real estate virtual assistant cost?

Real estate virtual assistants typically cost between $10-50 per hour, depending on experience and location. Most agents recover this investment within 60 days through increased deal flow and time savings. Learn more about real estate VA pricing and ROI.

Crafting an Effective Real Estate VA Job Post

Your job posting should include:

  • Specific real estate experience requirements
  • Required software proficiencies
  • Communication expectations
  • Time zone requirements
  • Clear scope of responsibilities
  • Performance metrics
  • Training process overview
Click here for job description samples and templates for hiring a real estate virtual assistant.

What does a real estate virtual assistant do?

Here are 50+ essential tasks your real estate virtual assistant can do

MLS listing updates Lead qualification CRM database management Email campaign execution Cold calling
Social media lead generation Online inquiry response Lead nurturing sequences Website lead tracking Open house registration management
Contract preparation Document organization Timeline management Closing coordination Title company communication
Inspection scheduling Appraisal coordination Commission tracking Transaction checklist maintenance File compliance review
Social media management Property description writing Email newsletter creation Listing presentation design Virtual tour coordination
Marketing calendar management Blog post writing Property photo organization Advertising campaign tracking Market report creation
Email management Calendar scheduling Document preparation Phone call screening Invoice processing
Client gift coordination Travel arrangements Meeting preparation Office supply ordering Filing system maintenance
Tenant screening Rent collection tracking Maintenance request coordination Lease renewal management Property listing updates
Vendor coordination Property inspection scheduling Tenant communication Utility management Property reporting

From property listing to office admin

Comprehensive VA Services for Real Estate Professionals

Property Listing

Our VAs handle all aspects of listings management, from creating compelling property descriptions and uploading high-quality photos to updating listings across various platforms and monitoring inquiries.

Broader Market Outreach

Expand your reach in the real estate market with our Virtual Assistants. They perform targeted market research, manage your marketing campaigns, and engage potential clients across multiple channels.

Better Client Relationship

Enhance your client relationships with dedicated support from our Virtual Assistants.. They manage communication and follow-ups to ensure your clients feel valued and well-served.

Research & Insights

From analyzing market trends and competitor activities to generating comprehensive reports, our VAs equip you with the knowledge to make informed decisions and stay ahead in the market.

Bid Management

Our VAs ensure that all documentation is accurate and submitted on time, manage communications with stakeholders, and help you track bid statuses to maximize your chances of winning deals.

VA for Real Estate Cold Calling

Our VAs specialize in cold outreach, initiating contact with potential leads. By managing the early stages of the sales process, they help you focus on nurturing and closing qualified leads, enhancing your conversion rates.

Tips from Top-Performing VAs

Insider tips to get 10x value from your VA

1

Start with your most time-consuming tasks

Expert support for every real estate need

Other Services We Offer

Phone Answering

Get soft-spoken, professional talent for answering your calls round the clock.

Calendar Management

Keep your schedule on track with our expert calendar management.

CRM Management

Improve customer relationships and streamline processes with our efficient CRM services.

Transaction Coordinator

Streamline your deals with skilled, detail-oriented transaction coordinators.

View All Services

Get pre-trained virtual assistants to handle your real estate work from day 1

Essential Tools for Modern Realtors

Google Workspace

Keep your team in sync

Microsoft Office

Your Gateway to Productivity

QuickBooks

Manage income & expenses

View All Tools

Find out why top realtors choose Wishup

Great Work Leads to Great Words

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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Frequently Asked Questions

You can onboard a VA within 60 minutes and start assigning work immediately.

We prioritize data security, ensuring strict confidentiality and compliance measures specific to real estate regulations. Moreover, all our VAs sign an NDA when they join.

Yes, we provide custom hiring options—short or long-term—to suit your real estate business goals.

Absolutely. Our services are designed for seamless scalability to match the growth of your real estate operations. You can scale up or down easily whenever you need.